Core HR

Confident HR control from the core.
Manage multiple companies and locations from one centralized system.

Companies & Preferences

Manage administration for multiple companies.
Configure policies for time off, evaluations, training, and other HR functions.
Customize consent forms, notifications, and email templates triggered by specific actions.

Employee Directory

Access employee data and statistics.
Import users in bulk or invite individually.
Create groups for surveys, evaluations, or campaigns.
Maintain profiles with personal and job-related information.

Organization Chart

Build and manage multinational org structures.
Create charts manually or import via Excel.
Assign or revoke permissions per department.
View the organization chart as seen by other users, based on your access rights.
Get insights for open positions, user gaps, contract status, etc.
Explore past and future org structures with timeline snapshots.
Export to PDF.

Alternate Organization Charts

Create alternate hierarchical structures to reflect teams for workflows, or projects.
Conduct appraisals to alternate charts to assess project teams and other structures.

Integration With Your Subsystem

Import data from your internal systems to populate your employee directory, sync contract info, build organization charts, and connect employees to ERGANI platform.

Set up a company.

Add users individually or in bulk.

Design your organization chart.

Manage all HR operations centrally.

Data Security

Safeguard employee data with enterprise-grade security.
Control access, define permissions, and choose the deployment method that fits your organization.

Microsoft Entra ID & Active Directory Integration

Seamlessly sync users from your existing infrastructure with inherited permissions.
Provide secure, unified access through single sign-on credentials.

Data Access Control

Multi-tenant architecture for secure data separation across companies and roles.
Define user roles based on your organizational hierarchy.
Fine-grained permission settings restrict visibility and actions per user level.

Delegated Permissions

Allow substitutes to act on behalf of managers to maintain business continuity:

Performance Appraisals – Keep evaluations on schedule.
Time Off Approvals – Avoid bottlenecks when managers are unavailable.

Installation Options

On-Premises: Full control over infrastructure and internal security protocols.
Cloud-Based: Maintenance-free deployment with strong security and rapid setup.

Choose between on-premises or cloud-based installation.

Assign access and data permissions.

Speed up user setup with Windows AD integration.

Delegate permissions to substitutes for uninterrupted workflows.

Recruitment

Track the entire hiring process & compare candidates by skills and experience.
Enable seamless collaboration between recruiters and hiring managers.

Conformance Templates

Set evaluation criteria -such as skills, documents, and questionnaire responses- and assign weight ratios to calculate each candidate’s suitability score.

Position Opening Requests

User-friendly workflow for employees to propose new job openings and submit them for approval.

Job Openings

Create openings, link benefits and conformance templates, and begin gathering candidates.

Candidate Portal & CV Collection

Deploy a customizable minisite where candidates can register, explore openings, apply, and manage their profile.

Corporate Site & Social Sharing

Stream job ads to your website and social media through API integration, directing applicants to your Candidate Portal.

Candidate Pools & Comparison

Search across applicants, current and former employees, and past candidates. Compare multiple profiles side by side to identify top matches.

Dashboard Report

Track job openings, applications, and key recruitment actions in one place.

Daily Tasks

All recruitment activities are assigned and tracked through personal task lists for timely follow-up.

Employees suggest new positions with details.

1^st line managers review and edit requests before approval.

Recruiters post job openings upon request or at their discretion.

Recruiters compare candidates and select the best fit.

Employee Portal

A central access point for work processes and requests.
Empower employees with easy access to tasks, data, and personal records.

Personal Information

Employees can manage their contact details, addresses, and documents in line with GDPR. They also have visibility into all consent agreements they've accepted.

User Multitenancy

Display all affiliated companies an employee has been associated with. Manage multiple contracts under a single profile, enabling seamless transitions across companies.

Employee Academy

Access onboarding content and assigned training materials.

Surveys & Appraisals

Employees can complete assigned surveys and evaluations, and view their assessment results, including manager-assigned KPIs.

Goals

Managers assign goals or request employees to set their own, supporting feedback loops within the Performance Appraisal module.

Time Off

Submit leave requests and review personal time-off history.

Time & Attendance

View clock-in and clock-out records for the current day.

Timesheet

Log working hours for active projects.

Users activate their accounts through invitation links.

They manage their personal information in line with GDPR.

They access relevant organizational data and resources.

They receive tasks or submit requests.

Time Off

A centralised process for approving time off requests.
Automate the time-off approval process for multinational companies.

Absence Types

Configure location-based absence types to accommodate multinational structures.

Public Holidays

Define public holiday sets for unlimited regions, tailored to multinational operations.

Absence Policies

Create rules for company or branch downtime, employee absence limits, and conditions based on position or employment status.

Time Off Rollover & Leave Allocation Management

Set rollover deadlines for unused leave and manage balance records per employee.

Replacements

Set up time off dependencies and designate replacements to ensure coverage.

Personal Calendar

Let employees request time off and monitor approval statuses.

Team Calendar

Enable supervisors to track team absences, spot conflict alerts, and manage approvals in real time.

Notifications & Reporting

Automatically notify managers of upcoming absences and deliver detailed request and approval reports per employee.

Employees submit time-off requests.

Supervisors review requests and approve, reject, or suggest changes.

Employees are notified of approvals or any resubmission suggestions.

Shifts

Optimize team scheduling with our shift planning solution.
Use supporting tools to account for contracts, roles, overnight shifts, overtime, and more.

Variable Time Schedule

Adapt shift schedules to organizational needs and apply changes quickly and easily.

Retrospective Schedule Posting

Compliant with the corrective schedule resubmission process of the ERGANI platform.

Weekly Shift Patterns

Define recurring weekly shift sequences. Assign patterns to individuals to simplify planning and edits.

Employee’s Preferences

Let employees indicate preferred shifts for better planning alignment.

Visual Aids

Visual Indicators assist planners by highlighting conflicts across contracts, roles, and preferences.

Monthly Plans

Draft, track, and revise monthly shift schedules. Maintain a log of changes and versions before final approval.

Time Off Correlation

Automatically check for conflicts between approved leave and shift schedules.

Time & Attendance Correlation

Validate attendance records against scheduled shifts using QR code scan data.

Shifts Reports

Generate comprehensive reports on shift plans and attendance across the organization.

Management teams prepare monthly shift schedules.

Make real-time adjustments and log every change.

Track attendance using QR code scans linked to shift data.

Time & Attendance

Streamline employee attendance with our state-of-the-art check-in system.
Compare attendance data with time off requests and scheduled shifts -all in one place.

Card Templates

Design custom QR ID cards that include employee details.

QR Scanner with Reminders

Designated devices scan employee QR codes to record attendance instantly. Smart reminders notify employees of upcoming or overdue clock-in/out times.

Blackout Clocking Mode

Support offline operations or system outages by uploading attendance records manually via Excel once service is restored.

Attendance Reports

Get a full overview of employee attendance, including alerts for missing or late clock-ins and clock-outs.

Time Off Correlation

Automatically validate attendance data against approved leave requests.

Shift Correlation

Ensure consistency between attendance records and assigned shift schedules.

ERGANI Platform Integration

Automatically submit validated attendance data to the Hellenic Ministry’s ERGANI platform, ensuring regulatory compliance.

Employees clock in and out using personal QR ID cards.

The system cross-checks attendance with approved time off and scheduled shifts.

Managers monitor daily and historical attendance across teams.

Time Sheets

Revolutionize project tracking and employee productivity.
Monitor project timelines, employee involvement, and progress with precision

Activities

Predefine activity types to simplify employee time logging. Boost accuracy and efficiency in time tracking while ensuring project data is clean and consistent.

Projects

Create detailed project entries with descriptions, requirements, timelines, and external contact info. Assign teams using your alternate organization charts and define the activities available for logging.

Costing

Track project-related expenses and assign cost rates to employees based on criteria such as role, seniority, or availability. Compare estimated versus actual time and cost to manage project profitability.

Dashboard

Access an at-a-glance view of project and activity KPIs. Identify time management trends and opportunities for improved performance.

Daily Report

Get a clear snapshot of daily task entries by employee or team. Monitor ongoing work and respond quickly to project needs.

Timesheet Logging

Enable employees to record hours via a streamlined interface. Choose between a centralized logging workspace or a focused day-by-day view -both designed to simplify and enhance time tracking accuracy.

Populate the system with types of activities.

Open projects and assign them to teams.

Let employees to log their work hours.

Make informed decisions on a day-to-day basis.

Survey Lab

Gather valuable insights from your target audience with our customizable survey tool.
Develop assessments and researches for staff members or registered individuals.

Questionnaires

Create & design questionnaires using a user-friendly interface with filter options, drag-and-drop controls. Perform batch actions with ease.

Scoring Dimensions

Measure different aspects by defining dimensions and linking questionnaire responses to them.

Scales

Provide various types of answer formats -toggle buttons, likes, multiple choice, or open-ended text. Save any set of responses as a reusable scale.

Visual Grouping

Display multiple questions at once to speed up completion for participants.

Multimedia Files

Display image or video files to questions to enhance engagement and clarity.

Multilingual Support

Translate all parts of the questionnaire into multiple languages.

Default Scoring Methods

• Count (number of completed answers), • Sum (total points), • Average (average points).

Scoring Formulas

Create custom scoring logic by applying mathematical expressions to the default scoring methods.

Scoring Factors & Metadata

Define categorical variables (factor variables) and assign them values using web services or mapping tables within Horizon HR.

Score Ranges

Use score ranges to color-code results or trigger automated reports and outcome summaries.

Playground

Test your survey’s flow and scoring setup in a simulated environment.

Performance Appraisal

Improve employee performance with our performance assessment solution.
Implement evaluations that take place in multiple directions within the organizational structure.

Employee Performance Sessions

Schedule sessions with automated distribution of assessment links and define the response window.

Participants Targeting

Target the participants by user employment criteria and department.

Alternate Organization Chart Evaluation

Use the alternate Organization Charts from Core HR to assess project or workflow teams.

Alerts & Notifications

Send scheduled email reminders and design custom notification templates through the Core HR module.

Various Dynamic Workflows

• Self-Evaluation, • 1st Line Evaluation, • 2nd line Evaluation, • Peer to Peer, • 360° (employee and manager evaluate each other).

Key Performance Indicators

Define KPIs for individuals, assign personalized targets, and apply weighted scoring for accurate assessments.

Goal Attainment

Include goal completion tracking as part of the session. Goals are initially set by the first line manager or by the employee.

Real-Time Reports

Generate on-the-fly reports and compare data across individuals, departments, or other custom groups.

Self-Evaluation

Employees complete a self-assessment questionnaire.

Employees provide status feedback on previously set goals.

If included in the session, employees set goals for the next assessment period.

1^st Line Evaluation Direct managers evaluate their team members and access all responses, comments,& scores.

2^nd Line Evaluation Higher-level managers review and either approve or return the evaluation for revision.

Employee Acceptance If part of the process, employees may agree or disagree with the evaluation outcome.

Campaigns

Unlock hidden patterns in your audience feedback and stay ahead.
Get a well-rounded perspective on your research topic with feedback from internal and external audiences.

Bulk Assignment Scheduling

Automate the delivery of survey links to large participant groups and define the response window.

Audience Targeting

Target surveys to specific user groups and refine by demographic filters.

Anonymous Audience

Run surveys without user identification to gather anonymous responses. Choose between a single survey link or unique links for each participant.

Authenticated Audience

Run surveys with unique links that require authentication, ensuring named and attributed responses. Save the unique survey links to excel file for manual distribution or share and notify users automatically for authenticated audience.

Psychometric Assessment

Use expert-designed questionnaires with weighted scoring to measure psychological traits and characteristics.

Campaign Expiration Alerts

Get notified when a campaign nears its end date or when usage limits are close to being reached.

Real-Time Reports and Statistics

Track survey participation and analyze statistics instantly from the first response onward.

Design questionnaires in Survey Lab.

Target user groups and schedule the response window.

Collect data and analyse the results in real time.

Academy

Boost team success with our tutorial solution and streamline your training content.
Use Surveys to conduct Training Audits and identify areas for improvement.

File & Document Management

Store and manage all educational files and documents in one place.

Rich Text Documents Creation

Create and edit documents with rich formatting tools to match your training needs.

Sharable & Reusable Links

Store external links that can be reused and shared easily, or embedded into tutorials created in the Content Lab.

User File Archive

Access all user-uploaded files in a per-user folder structure, making it easy for administrators to find and review submissions.

Content Lab

Build tutorials by combining files, text, and links from your content library in a flexible editor.

Content Distribution

Share learning material with individual users or roll it out in bulk to groups based on department or other criteria.

Employee Training Assessment

Pair tutorials with surveys to assess learning outcomes and automatically certify employees who meet the criteria.

Training Progress Tracking

Track how employees engage with content in a centralized dashboard for quick insights.

Organize files and training material.

Create courses and share them.

Monitor participant progress and engagement.

Issue certifications after completing readings or quizzes.

Workflow Manager

Turn internal processes into clear, organized, and efficient workflows.
Empower your departments to collaborate seamlessly.

Workflow Templates

Build standardized templates with instructions, files, and approval steps—fully adaptable to your company’s protocols.

Workflow Requests

Quickly initiate workflows using standardized templates. Save time and ensure consistency across every request.

Workflow Members

Assign the right people to each step of the process. Define roles, designate signatories, and keep workflows moving without delays.

Questionnaire-Driven Input

Collect relevant information through custom-built forms and surveys, embedded directly into your workflows.

Application Tracking

Track all workflow applications with real-time status updates and a clear visual overview.

Define templates for each workflow.

Attach required files and assign participating members.

Setup dynamic triggering events.

Enable employees to initiate workflows manually through requests.

Booking

Coordinate your organization’s facilities for meetings and events with ease.
Centralize and streamline room and space reservations for clear availability across your organization.

Room Management

Define, categorize, and allocate rooms based on location, capacity, or other criteria.

Requirements

Specify mandatory or optional meeting needs—such as equipment, refreshments, or special arrangements—and assign preparation teams accordingly.

Events

Schedule and manage meetings, workshops, or gatherings with assigned rooms, participants, and predefined requirements. Automatic notifications keep all attendees informed.

Schedule Assistant

Verify participant availability in real-time, factoring in absences and shift schedules, to avoid conflicts.

External Participants

Easily invite and manage access for external collaborators.

Gate Notification

Send attendee details directly to gate personnel to ensure secure and seamless guest entry.

Confidential Meetings

Mark meetings as confidential to limit visibility and notifications to authorized participants only.

Organize and manage available meeting spaces.

Schedule and oversee meetings and events.

Seamlessly include external collaborators.

Maintain confidentiality when required.

Expenses

Unlock Financial Efficiency.
Track and manage expenses seamlessly to make informed decisions, optimize budgets, and support financial growth.

Expense Types

Tailor your expense management to your organization's needs. Define expense types, facilitating budget rationalization between departments and ensuring insightful reports.

Payment Methods

Simplify expense tracking with the Payment Methods feature. Easily associate every expense record with payment methods – from credit cards to digital wallets – ensuring transparency and facilitating efficient balance reconciliation.

Department Budgeting

Take charge of your organization's financial health with Departments Budgeting. Set precise budgets for different expense types and allocate funds efficiently across departments, ensuring optimal resource utilization and cost control.

Expense Bundling

Group related expenses under named bundles, like projects or activities, to simplify tracking and reporting.

Analysis & Reporting

Harness the power of data-driven decision-making with our Analysis & Reporting tools. Gain actionable insights through user-friendly Key Performance Indicator (KPI) dashboards, allowing seamless review of budget allocations by expense type and department. Keep a comprehensive record of employee expense requests and approval statuses for enhanced transparency and accountability.

Define applicable expense types.

List the available payment methods.

Allocate budgets across departments.

Bundle expenses, made for common purposes.

Track funds usage & optimize budget allocations.

Employee Transitions

Simplify every step of your employee journey.
Automate onboarding, offboarding, and internal transitions with templates, workflows, and real-time insights.

Benefits

Define benefit entitlements based on position or special agreements.

Benefit Workflows

Link workflows to benefits to automatically trigger granting or revoking procedures when an employee’s contract starts, changes, or ends.

Transition Templates

Predefine sets of documents, benefits, workflows, learning materials, and surveys for onboarding, offboarding, or role changes.

Template Usage Report

Monitor real-time usage of transition templates with detailed KPIs per employee.

Transitions Overview

Track the status and performance of all ongoing transitions in one consolidated view.

GDPR

Empower users. Stay compliant.
Support GDPR rights with automated controls for data access, anonymization, and erasure.

GDPR Preferences

Define how user data is handled after account deactivation:

Choose between data deletion or anonymization for each record type.
Set the time frame for executing the selected processing after account deactivation.
Stay in control with automated notifications for upcoming anonymization or deletion actions.

Personal Data Request

Enable users and employees to request and receive a copy of their personal data, in accordance with GDPR rights.

Erasure Request

Allow users to submit formal requests to delete or anonymize their personal data under the Right to Erasure (Right to be Forgotten).