VISITORS MANAGEMENT AND PERSONNEL TRANSPORTATION SOFTWARE
HORIZON VT
Visitors Module helps you manage visitor and appointment schedule, simplifying procedures and efficiently communicating details, objectives and terms. Bus Module provides you with a new way to keep track of your fleet of fleet and the personnel it tends to, via a series of smart systems designed to work together in real-time.
VISITORS MODULE FEATURES
Appointment
Request
The communication between a company member and a visitor has never been so easy or efficient. Required information, additional documents, pending approvals, template and procedure customization options are now at the tip of your fingers.
Team's Appointments Monitoring
Manage each of your personal appointment requests, as well as requests that your team has posted, via an easy to navigate dashboard and a procedure easier than ever before.
Personal Appointments
Never miss an appointment and always be on point with notification sent to your e-mail and direct access to all available information at any given time.
Guest Detailed Invitation
Make an impression by providing your guests with access to a specialized mini site containing full information on their visit, and features that give them flexibility while also keeping them informed on any last-minute changes.
Reception
Platform
Set all the parameters that will make each visit run smoothly and your company look like a well-oiled machine. Speak your visitors’ language, ensure their safety and always be on time even if there was no appointment set beforehand.
Powerful Backoffice Engine
Customize any visit specifics (email template used, visitor badges etc.) while keeping an overview of all general information.
BUS MODULE FEATURES
Native Mobile Application
Find all you might need regarding your routes and passengers in one thoughtfully designed and smartly implemented App that works both online and offline, keeping track of everything so that you can safely keep your eyes on the road.
QR Code Passenger Identification
Keep track of boarding via a smartly implemented automated system that is updated in real time, helps sort out passengers and keep capacity in check.
Real-Time Reporting with Geolocation
Gain access to anything that is happening or has happened to any of the vehicles of your fleet, in an instant.
Powerful Backoffice Engine
Do it all from one place! Whether it is the routes, the vehicles, the assigned drivers, the notifications sent, the devices used, or the passengers’ identification system you want to manage, now you can find it all at once.
Secure
and Reliable
Have total control over the devices that control it all and help secure your procedures as well as your employees’ and your passengers’ personal data.
JOHN CHRYSAFFIS
OPERATION DIRECTOR, ETEM
“ The reliable methods of Horizon365
in addition to the expertise of its staff,
led to an excellent result through a system
that is characterised by flexibility, usability
and user friendliness. ”
PRICING
Our competitive pricing, your competitive advantage.
By analyzing your requirements, company scale, and usage scenarios, we offer you great solutions at a fraction of the cost of competitive software.
Small Business
or Startup
1 - 50 Employees
Medium-sized Business
51 - 250 Employees
Corporation
or Enterprise
251+ Employees
Works Online and Offline
Available for Android devices, the mobile client module of Bus App may be used with or without an internet connection. If a connection is available, all actions are communicated with the system's backend in real time, if however, the vehicle carrying the device is at a location with problematic or no connectivity, all data will be processed locally (on the device) and sent to the servers as soon as connectivity is restored.
QR Code Scanner
Built-in QR code scanner designed to read the codes found on passenger cards. A quick scan is all that is required to identify the card holder and process the information.
Stops and Stations Announcements
Notifications displayed on the driver's dashboard screen whenever the vehicle is approaching a predefined stop or station, along with the remaining distance.
Check-in without QR Code
Ability to manually complete the check-in procedure in case a passenger cannot provide his/her passenger card along with his/her corresponding identifying QR code.
Passenger Log
Access to a detailed report with information on passengers, check-ins, and statuses at all times.
Notifications
Notify drivers - one at a time or more - about anything that may be needed in real time or on a scheduled basis.
BUS MODULE FEATURES
VISITORS MODULE FEATURES
Unique QR Code per Person
Creation of passenger identification cards, bearing a unique QR Code that is scanned to complete the passenger's check-in.
Boarding Statuses Criteria
Vehicle boarding according to criteria. The fulfillment or not of those criteria can lead to three different statuses that are clearly displayed on the driver’s screen: The “Green” if the passenger is cleared to enter, the “yellow” if the passenger can enter but the vehicle is nearing capacity, and the “red” if the passenger is not cleared to enter the vehicle.
BUS MODULE FEATURES
VISITORS MODULE FEATURES
Book a Demo
Schedule a personalized presentation for the Visitor Safety & Security App and discover how powerful it can be, without any further commitment.
Route
Complete reporting on a vehicle's route, combined with full historic data. Number of check-ins, stops and passengers carried are only some of the detailed information available per route and vehicle.
Position List
Real time display of your fleet's current positions, so that you are always kept up-to-date in reference to the status of the route and the condition of the vehicle. Just click on a vehicle and get all the information regarding its position and status.
Passenger Log
Detailed report showing passenger check-ins on a daily and per-route basis. Get a clear and detailed overview of a passenger's check-in as well as real-time status updates.
Pivot Report
Custom pivot reports containing any information you require are now available in an instant. Furthermore, your report criteria can be stored and be recalled at any given time for further processing.
BUS MODULE FEATURES
VISITORS MODULE FEATURES
Book a Demo
Schedule a personalized presentation for the Visitor Safety & Security App and discover how powerful it can be, without any further commitment.
Multiple Companies Assignment
Transportation of passengers from other companies with vehicles of your company’s fleet. Using our full-fledged backoffice system, you may assign passengers, routes, vehicles and/or any other asset to as many companies as required, gathering all your data in one place, and easily navigating through them according to your needs.
Users Management
Selection of which passengers will be allowed on-board your company's vehicles. Each passenger is assigned a QR Code that must be scanned when boarding the vehicle in order for the check-in procedure to be completed. For that to be carried through only the necessary info of each person are maintained.
Vehicles Management
Detailed list of your company's vehicles so that each vehicle can be assigned to a provider (in case of leased vehicles). You can also set the passenger limits that will be used to inform the driver when the vehicle is nearing or has reached capacity.
Routes and Areas Management
Selection of areas and routes, ability to set starting point and assign destinations for each vehicle as well as configure the exact route you would like it to follow.
Devices and Sessions Management
Administration of devices that are used onboard your vehicles through the backoffice. Each device may be remotely controlled since the administrator has full access to its settings at any time. It may be locked or even blacklisted remotely, while a full history of its settings changes is maintained for security reasons.
Drivers Management
Uploading and updating of a driver’s details through the backoffice. You can upload their photo, remotely update their login information and even block access to the system if required.
Points Management (Stops and Stations)
Selection and logging of places of interest (bus stops, stations or other points of reference) with precise longitude & latitude information in a detailed list. These points are used as points of reference points for each route when the vehicle is travelling.
Notifications Management
Notifications to drivers sent in real-time or scheduled to be sent later. Now you can notify drivers – one at a time or more - about anything you wish to communicate.
QR Code Print Management
Creation of any kind of design and/or layout you want. Create, select and use different passenger badges for different levels of employees, for different companies etc.- there's no limit!
BUS MODULE FEATURES
VISITORS MODULE FEATURES
Book a Demo
Schedule a personalized presentation for the Visitor Safety & Security App and discover how powerful it can be, without any further commitment.
Device Registration
Easy device registration that for security reasons can be completed only with proper authorization.
Driver Login
Entry of vehicle and assigned route details before the start of an itinerary. That way the home office remains up to date on all driver and route details, at any given moment.
Device Settings Through PIN
Ability to locally set up the settings of a device. For security reasons the settings are protected by a unique PIN code and are not available for everyone to change.
Request Route Analysis
Access to a detailed list of passengers’ check-ins and status information via the mobile application, at any given time.
Audit Logs
Keeping of full audit logs for security and administration reasons. Available only to administrators with specific levels of access, these logs contain every bit of information exchanged through the backoffice, the mobile applications, the backend system and the database.
BUS MODULE FEATURES
VISITORS MODULE FEATURES
Book a Demo
Schedule a personalized presentation for the Visitor Safety & Security App and discover how powerful it can be, without any further commitment.
VISITORS MODULE / APPOINTMENT REQUEST
Appointment
Request
Common Options Settings
When expecting visitors and setting up your appointment details, there are some information that must be provided beforehand. Set the data required in just a few steps while all complex processing occurs in the background so you can efficiently focus on the rest of your tasks.
Visitor’s Files
Attach files that will be communicated to your visitors before their visit, if required. The files will be made available based on your settings and can serve as a source of valuable information regarding the visit.
Approver Selection
Allow your employees to choose which of their supervisors will give the approval for an appointment to be fully accepted and consequently communicated to the visitors.
Email Template Selection
Set up multiple templates for each action selecting which template will be used each time according to the reason of visit or the status of the recipient.
Terms and Conditions Customization
Visits to your workplace may require visitors to accept certain terms or acknowledge specific rules that must be followed. You have the option to add as many documents as needed to your request and visitors will be required to accept these terms and/or even digitally sign their acceptance.
Single or Multiple Guest Assignment
Each request can include as many visitors as required. Through an easy-to-use interface, you can add all of your visitors either as “new”, that come to your workplace for the first time, or by selecting them from their previous history.
BUS MODULE FEATURES
VISITORS MODULE FEATURES
Book a Demo
Schedule a personalized presentation for the Visitor Safety & Security App and discover how powerful it can be, without any further commitment.
VISITORS MODULE / TEAM'S APPOINTMENTS MONITORING
Team's Appointments
Monitoring by Supervisor
Email Notification for every Appointment
Be notified for each of your approved appointment requests, as well as requests that your team has posted and need to be approved by you, via an easy to navigate dashboard with immediate access to all required information.
Appointments List View
Giving you immediate access to the posted requests and approved appointments, the Appointments List View offers an efficient way to be informed and take all necessary actions.
Appointment Details
Through the List View you gain access to the full data of each request, so that you may review the details and proceed as needed.
One Screen - All Access
In the same Dashboard, you have access to both your team's and your personal requests. The most easy and efficient way to stay informed at all times!
BUS MODULE FEATURES
VISITORS MODULE FEATURES
Book a Demo
Schedule a personalized presentation for the Visitor Safety & Security App and discover how powerful it can be, without any further commitment.
VISITORS MODULE / PERSONAL APPOINTMENTS
Personal Appointments
Monitoring by Host
Supervisor Action Email Notification
Get notified without any delay for the approval or rejection of your request by the assigned Supervisor, via direct email. That way, no matter if you are at the office or on the go, you'll always be informed on the status of your requests.
Appointments List View
Gain full access to the data of each request so that you may review the details and proceed as needed.
Appointment Details
Through the List View you have access to the full data of each request, so that you may review the details and proceed as needed.
BUS MODULE FEATURES
VISITORS MODULE FEATURES
Book a Demo
Schedule a personalized presentation for the Visitor Safety & Security App and discover how powerful it can be, without any further commitment.
VISITORS MODULE / GUEST DETAILED INVITATION
Guest Detailed
Invitation
One Mini Site – All the details
Provide all your visitors with access to a specialized mini site containing full information on their visit, including the meeting details, a map to the meeting location, the Terms they need to agree on before they enter your premises and so on.
Email Notification
Get notified! As soon as your request is accepted, each visitor is notified via email containing all the meeting details, the location map, and information on how to access the mini site.
Terms on the Go
Allow your visitors to read and accept the certain Terms or acknowledge your Guidelines even before they reach your premises.
BUS MODULE FEATURES
VISITORS MODULE FEATURES
Book a Demo
Schedule a personalized presentation for the Visitor Safety & Security App and discover how powerful it can be, without any further commitment.
VISITORS MODULE / RECEPTION PLATFORM
Reception Platform
Contactless 4-Step Check-in
Transform check-in into an extremely easy task. The Visitors App has a dedicated module for the visitor check-in procedure, designed to run on a standalone client device (either PC-based or mobile-based, depending on your requirements). Your visitors only need to scan a QR code that the system provides, confirm their details, and agree to the visit terms (if they haven’t already), have their photo taken and receive their visitor badge.
Multi-Language
Speak your visitors’ language! Visitors App is designed with a multi-lingual UI in mind. A customizable selection of languages is available for you to use, so that your visitors complete their check-in procedure with ease.
Check-in Email Notification to Host
The host of each visit is immediately notified via email when their visitors complete their check-in and are waiting at the entrance to be picked up.
Registered Appointment Quick Find
In case a visitor cannot provide his/her visit QR code, it is possible to easily retrieve the appointment's details, verify the information and complete the check-in procedure.
On the Fly Appointment
A visitor may come to your premises with no prior notification. In this case, since there is no existing visit request, one may be created and approved (or rejected) on the spot.
Effortless Check-Out
All your checked-in visitors must complete their visit by following a simple check-out procedure. All they need to do is scan their visit QR Code when going through the exit and that's it! No delays or complicated procedures!
BUS MODULE FEATURES
VISITORS MODULE FEATURES
Book a Demo
Schedule a personalized presentation for the Visitor Safety & Security App and discover how powerful it can be, without any further commitment.
VISITORS MODULE / POWERFUL BACKOFFICE ENGINE
Powerful
Backoffice Engine
Gate Management
Fully customize the locations that can be used to accept visitors and have them check-in and check-out. You can set multiple locations depending on the way you need to handle incoming and outgoing traffic to your premises.
Device Management
At each entry/exit point, you will need to place a device that will be used by your visitors when they go through their check-ins & check-outs. You can set which device is placed at which point, the time period during which it will be used, security details and so on.
Email Templates Management and Editor
Customize all notifications that are sent by the Visitors App according to your needs and your audience. You decide on the format, content and layout and add visit-specific information using special keywords that are provided through an easy-to-use selection list. Following in suite with the other modules of Visitors App, the Email templates are also multi-lingual.
Card Pass Template Management and Editor
Create and use different badges for different types of visitors or visit categories. Visitor badges don't need to be boring! Design your own badges with a powerful editor that makes it easy to create any kind of layout you may need.
Terms Management
Fully customize the set of terms & related documents that must be communicated to your visitors. In this case too, the documents may be maintained in multiple languages, as needed.
Visits Dashboard
Easily review the status of your company's daily visits. Administrators and gatekeepers have access to the Visits Dashboard and can instantly see whom to expect, who is already within your company's premises and who has already left.
Visits Report
Give your employees the ability to access a complete report of the visits they have requested, receiving all details and status. Team supervisors, administrators and employees with special access, are also able to see and manage their team's requests.
BUS MODULE FEATURES
VISITORS MODULE FEATURES
Book a Demo
Schedule a personalized presentation for the Horizon HR and discover how powerful it can be, without any further commitment.
Schedule a demonstration via phone. Call us on (+30) 210 561 1676. Monday to Friday from 9:00 to 17:00 GMT +2
Get a Quote
Please fill in the form below and we will contact you as soon as possible.
Call us on (+30) 210 561 1676. Monday to Friday from 9:00 to 17:00 GMT +2
Fair Use Policy
Description
By using the services of the Horizon platform you accept the Terms and Conditions that are included in this Fair Use Policy, which governs your conduct when using it service. This Fair Use Policy is complementary to the legislation, the Horizon Services Provision Agreement and all of the above constitute a single framework.
In order to use the platform, you must:
1. Be an adult and able to sign a contract
2. Complete our registration process
3. Agree to the Terms of Service, the Fair Use Policy and the other terms and conditions as mentioned on the platform
4. The information and data you provided must be accurate and true, and you must keep update it whenever there are changes, so that they are always up to date.
STRICTLY FORBIDDEN:
Use of our platform's services in a manner contrary to applicable law, including any illegal activities, such as cases of copyright infringement property, trademarks or other copyright laws.
Access or authorization of third party access to the service in case the administrators of the Horizon platform have denied access.
Access or authorization of access of minors to the service, unless it is preceded by a special agreement with the Horizon Platform Administrators and a written authorization of the adult(s) that have custody of the minor.
Threats, harassment, defamation, deception, abuse or intimidation of any person and for any reason, or use of data or questionnaire results data for this or any similar purpose.
Violation of the personal data of any person with an attempt to collect, store or publish private or identifiable personal information without the person's knowledge and consent to such actions. Obtaining consent for data processing constitutes an obligation of the user in case personal data of third parties are processed by the user and entered to the system. In case the user enters his own personal data, by using the Horizon Service, it is implied that the user accepts the platform’s privacy policy and provides the explicit and free consent for their processing in order to be able to use the service. The Horizon Platform Administrator assumes no responsibility for downloading and managing related consents.
Attempting to obtain unauthorized access to the service or facilitating the acquisition of unauthorized access for third parties to the service (eg. sharing of username / password) or third party data without the proper authorization or consent of the subject.
The use of the platform to gain unauthorized access to other services, data, accounts or networks by any means.
Causing harm in any way or exploitation of minors or the collection of identifying personal data of minors without the prior written consent of their guardian and the written contract with the platform administrator.
Removal, modifying or altering any notifications embedded in the Services (eg pop up updates and consents).
Other
The administrator of the Horizon platform has no responsibility for the content of user entries and their processing. The decision to display the content or results of the questionnaires is exclusively a decision of the user and is made only after his explicit authorization.
The tests and their results are addressed and must be evaluated by experts who have the appropriate accreditations in accordance with current legislation and codes of conduct for evaluation and drawing conclusions in a scientific way.
Information stored on the platform is stored in the cloud and may therefore be stored outside your country of residence.
The administrator of the Horizon platform has the right at his discretion to take any action he deems necessary, without prior notice if he decides that there is illegal use, breach of the terms of contract or this Fair Use Policy or attempted breach including the exclusion of access to the platform, the "quarantine" of the data that have been entered to the platform and notification to the competent authorities of suspicious conduct.
This Fair Use Policy will be updated at regular intervals and without notice. The Policy that is in effect will always be posted on the platform's website.